◀ Back to all policies



It is essential that regular, spontaneous and planned excursions are carried out in a manner that promotes safety for both children and teachers.

Regular – Weekly excursions to the Gym and Nature Programme

Spontaneous – Walks in the surrounding neighbourhood

Planned – Excursions that involve transport and are away from the Centre (e.g. The Zoo)


Excursions are an integral part of our programme. They extend children’s knowledge of their wider world and create new opportunities for learning. Safety is of paramount importance when leaving the familiar Centre environment. To ensure everyone’s safety, precautions will be taken to ensure an excursion is a safe and well-planned experience for all involved.

Procedures for Excursions

1.Planning for each excursion includes the written recording of set ratios, route mapping, risk assessment, method of travel and names of adults and children.

2.Teachers will not deviate from the planned excursion route unless absolutely necessary.

3.Teachers will take a first aid kit, cell phone, and all other necessary supplies on all outings and excursions.

4. We gain written permission from parents at the time of enrolment for spontaneous and regular excursions. These include outings to local parks, libraries, pet shops, the gym, our Nature Programme and other places within a comfortable walking distance from the Centre.

5.We notify parents of planned excursions for the children via Storypark, email, telephone conversation or face-to-face communication.

6.Before leaving on a planned excursion we gain written permission from parents. They sign the Excursion Form.

7.We maintain appropriate ratios to match children’s ages and abilities and government regulations.

8.Parents will be required to meet the cost of any special excursions. Notice will be given of any cost involved and this money should be paid prior to the outing. Children will not be excluded from outings because a parent cannot afford it.

9.We ensure adequate staff remain in the Centre.

10.ECE qualified teachers may take children for walks on their own or in pairs, for instance, to a local shop, with approval from a Team Leader or Manager.

Procedures for Permission for Travel

1.We check that any vehicle to be used for transporting children is registered and warranted. We ensure that an appropriate restraint is used for each child.

2.Copies of driver licences are kept for those teachers who transport children. The Manager, together with the teacher, is responsible for ensuring the licence is current. The Manager will also ask about the teachers driving record – which is part of our Police Vetting requirements.

3.All teachers are shown how to ensure seat belts and child restraints are used effectively and safely. The Person Responsible, who is going on the trip ensures that they are fitted correctly.

4.Parents/caregivers are informed of our Excursions & Travel Permission policy during the enrolment process.

5.Any teacher who is organising an excursion ensures each parent or caregiver receives information about the trip, including mode of transport to be used. The organising teacher must ensure that written permission is gained from parents or caregivers before the trip proceeds.

Review Date: September 2021